Search Woodford County Court Records
The main online access point for Woodford County court records is KYeCourts Public Court Records. The guest entry page says it provides free public case information for Kentucky courts. It also routes fine and cost payments to ePay and points criminal background report users to the separate Administrative Office of the Courts report system. That distinction matters. A case search helps locate public case information, while a criminal record report is a statewide background-style product with its own scope and exclusions.
When the online case view is incomplete, the official fallback is the Woodford County Office of Circuit Court Clerk. The Kentucky Court of Justice records-request page says requests for copies of case court records begin with the clerk of the court that heard the case. For Circuit, Family, District, and Business Court files in Woodford County, that means the local Circuit Court Clerk. Older court records may be at the clerk's office, at a state records facility, or at Kentucky Department for Libraries and Archives.
- Open the KYeCourts guest page and use the public-records guest entry flow.
- Search with the party name, case number, or other fields shown after guest access opens.
- Use the KCOJ docket portal when the goal is a court date rather than a full case file.
- Call or visit the Circuit Court Clerk when a certified copy, older file, or verified case status is needed.
- For archived files, ask the clerk for case and file locator numbers before contacting a state records facility.
The KYeCourts guest-login screen is shown in the image below because it is the statewide public entry point for Woodford County court records.
Use the portal for public case information, then use the Woodford Circuit Court Clerk when the search result needs a certified copy or file-location check.
Woodford County Case Search Fields
The public guest screen did not expose the full case-search form during research, but it did show the first access step and the related payment and report links. The docket search was more specific. It requires a county, court division, and date, and it warns that docket data is not the official final case record. These fields should be used with care because a docket can change after it is viewed.
| Portal | Field or Control | Required | Use |
|---|---|---|---|
| KYeCourts Public Records | Guest-access checkbox | Yes for guest entry | Starts free public case-information access |
| KYeCourts Public Records | ePay link | No | Routes eligible fines, fees, and costs to online payment |
| KCOJ Dockets | County | Yes | Select Woodford for local court dates |
| KCOJ Dockets | Division | Yes | Select Circuit or District |
| KCOJ Dockets | Date | Yes | Limits the docket to a court date |
| KCOJ Dockets | Courtroom and Subdivision | No or unspecified | Can remain set to ALL when the exact room is unknown |
Woodford County Court System
Woodford County is part of Kentucky's unified court system, called the Kentucky Court of Justice. The local trial-court structure includes Circuit Court, Family Court divisions of Circuit Court, and District Court. The Circuit Court is the general-jurisdiction trial court for felony cases, civil matters over $5,000, divorces, adoptions, contested probate, injunctions, title disputes, and appeals from District Court. District Court handles misdemeanors, traffic offenses, violations, city and county ordinance cases, probate of wills, felony arraignments, probable-cause hearings, small claims, and lower-value civil cases.
The Kentucky Court of Justice Woodford County page lists local judges, divisions, schedules, courthouse access, payment options, parking, and the Circuit Court Clerk. The statewide About the Courts page explains how Kentucky's Supreme Court, Court of Appeals, Circuit Court, and District Court fit together. Appeals ordinarily move from District Court to Circuit Court, then from Circuit Court to the Kentucky Court of Appeals, with the Kentucky Supreme Court as the court of last resort.
Case flow: District Court › Circuit Court › Kentucky Court of Appeals › Kentucky Supreme Court.
| Court | Woodford County Role | Common Records |
|---|---|---|
| Circuit Court | General-jurisdiction trial court in the 14th Judicial Circuit | Felony, divorce, civil over $5,000, contested probate, appeals |
| Family Court | Division of Circuit Court for family-law matters | Divorce, custody, support, domestic violence, dependency matters |
| District Court | Limited-jurisdiction court in the 14th Judicial District | Traffic, misdemeanors, probate of wills, small claims, ordinances |
| Circuit Court Clerk | Record clerk for Circuit, Family, and District Court files | Case files, dockets, filings, payments, copy requests |
The Kentucky Judicial Branch overview is shown below because Woodford County court records sit inside that statewide structure.
The unified structure explains why a local Woodford case can use state portals, local clerk service, and state storage depending on the age and type of record.
Woodford County Courthouse Contacts
The court-record center for Woodford County is the Woodford County Courthouse Annex in downtown Versailles. The Circuit Court Clerk's office is there, and the same building serves Circuit Court, Family Court divisions, District Court, jury work, filing, court payments, bond money, and access to case records. Several related record offices are nearby but legally separate. The County Clerk keeps marriage, land, vehicle, election, and county recording records. The Sheriff handles law-enforcement records and civil or criminal process. The County Attorney handles District Court prosecution and child-support duties.
Woodford County Courthouse Annex
130 Court Street
Versailles, KY 40383
859-873-3711
Woodford County Clerk
103 South Main Street, Suite 120
Versailles, KY 40383
859-873-3421
Woodford County Sheriff
103 South Main Street
Versailles, KY 40383
859-873-3119
The Woodford Circuit Clerk local page is pictured below because the Circuit Court Clerk is the practical starting point for Woodford County court records.
Use the courthouse annex for court cases, but use the County Clerk or Sheriff when the requested record is not a court case file.
Woodford County Court Record Types
Woodford County court records vary by court level. Circuit Court records can include felony cases, civil cases above the District Court limit, real-property title disputes, injunctions, divorces, contested probate matters, adoptions, and appeals. Family Court records include divorce, custody, domestic violence, child support, dependency, neglect, abuse, and termination or adoption matters, though many child-related records are restricted. District Court records include traffic citations, misdemeanors, violations, city and county ordinance cases, probate of wills, felony first appearances, small claims, and civil cases of $5,000 or less.
- Civil records: complaints, summonses, answers, motions, orders, judgments, and satisfaction entries.
- Criminal records: complaints, citations, bonds, charges, pleas, motions, dispositions, sentences, fines, and restitution.
- Family records: divorce filings, custody motions, support orders, and domestic-violence matters, with child-related limits.
- Probate records: wills, petitions, fiduciary appointments, inventories, claims, accountings, and orders.
- Traffic records: citations, court dates, pleas, dispositions, fines, and failure-to-appear entries.
Woodford County Case Record Details
A Woodford County case record may show a case number, court division, county, filing date, case type, party names, attorneys, judge, hearing dates, docket entries, bond details, charges, statutes, pleas, dispositions, sentences, fines, costs, restitution, and document history. The exact fields depend on the case type. A civil case may center on pleadings and judgment. A criminal case may center on charge class, bond, arraignment, plea, sentence, and financial obligations. A probate case may show an estate number, decedent, fiduciary, will status, inventory, claims, and closing orders.
| Field | What It Means in Woodford County |
|---|---|
| Case number | The official identifier assigned by the Kentucky Court of Justice system. |
| Filing date | The date the case or document was opened with the clerk. |
| Division | Circuit, Family, District, or another Kentucky court division. |
| Docket entry | A chronological event such as a motion, order, hearing, continuance, plea, or judgment. |
| Disposition | The case result, such as dismissal, conviction, acquittal, judgment, or transfer. |
| Financial entries | Fines, court costs, restitution, bond, payment plans, or receipts when public. |
Woodford County Public Access Rules
Kentucky public-record law supports access to many government records, but court case files also follow Kentucky Court of Justice custody rules. For Woodford County court records, the Circuit Court Clerk verifies whether a case file is available locally, stored elsewhere, restricted, sealed, expunged, or destroyed under retention rules. For Sheriff records, the Sheriff requires a signed written open-records request with the requester's name, a specific description, address, and phone number, submitted by mail, email, fax, or hand delivery.
Key Kentucky statutes:
KRS 61.872 gives Kentucky residents inspection rights and permits agencies to require a signed written request that describes the records.
KRS 61.878 lists exemptions for records that are not open to ordinary public inspection.
KRS 610.340 treats juvenile court records as confidential unless disclosure is authorized.
KRS 199.570 restricts adoption records and generally requires statutory authority or a court order.
The Kentucky Court of Justice request page is shown below because it explains the clerk-first process for Woodford County court-record copies.
That clerk-first rule is the reason old or archived Woodford files should be traced through the local office before contacting a state archive.
Restricted Woodford County Records
Not every Woodford County record is open through public search. Juvenile court records are confidential under Kentucky law unless a specific statute allows disclosure. Adoption records are sealed or digitally restricted and generally require statutory authorization or a court order. Mental health cases are also excluded from public criminal record reports because they are confidential by law or not part of the public criminal record. Social Security numbers, financial account numbers, protected addresses, minor information, and sealed medical or family details may be redacted.
Expungement is a separate access limit. The Kentucky Court of Justice explains that a person seeking criminal expungement must complete the expungement certification process before filing the correct form. Certain felony convictions, acquittals, dismissals, and charges not leading to indictment or information may be eligible under Kentucky statutes. If a Woodford County judge grants expungement and the required payment is complete, court and agency records are removed from systems so the matter does not appear on official state-performed background checks.
Check Woodford County Court Dockets
The Kentucky Court of Justice docket portal is the public way to check scheduled Woodford County court dates. It requires County, Division, and Date, with Courtroom and Subdivision controls visible as optional or defaulting to ALL. The portal warns that results are not an official docket and are subject to change. That warning should be taken seriously, especially for traffic, criminal, show-cause, jail, and family dockets where dates can move after continuances or orders.
The KCOJ docket search portal is shown here because Woodford County dockets are checked separately from full case records.
Use a docket search to confirm a scheduled event, then verify with the Circuit Court Clerk if the court date affects bond, a warrant, a payment deadline, or a required appearance.
Woodford County Sheriff and Jail Records
The Woodford County Sheriff's Office is led by Sheriff John Wilhoit and serves civil and criminal process, provides court-security officers, patrols the county, collects taxes, and links residents to resources such as VINE and the Kentucky Sex Offender Registry. The Sheriff also posts a local scam alert about callers pretending to be deputies and claiming a warrant exists for missed court or jury duty. Residents are told to call 859-873-3119 if victimized and not to provide information to the caller.
The Woodford County Detention Center is operated by Jailer Michele Rankin. The county page links an official detention center inmate list, but the researched public text showed a dynamic roster-loading error rather than complete fields. If the roster does not load or does not show enough detail, the safe fallback is to call the jail at 859-873-3196. For state custody, use Kentucky Online Offender Lookup. For victim notifications, use VINE. For federal prisoners, use the Federal Bureau of Prisons locator.
Woodford County Marriage and Probate
Marriage records are handled by the Woodford County Clerk, not the Circuit Court Clerk. The County Clerk issues and records marriage licenses, accepts several payment forms, and provides certified marriage copies. A copy costs $5 in person or $7 by mail. Divorce records are court records in Family Court and route through the Circuit Court Clerk. Probate of wills and routine probate matters are District Court matters, while contested probate belongs in Circuit Court.
| Record | Office | Access Detail |
|---|---|---|
| Marriage license or copy | County Clerk | 103 South Main Street, Suite 120, 859-873-3421 |
| Divorce case or decree | Circuit Court Clerk | Family Court file at 130 Court Street, 859-873-3711 |
| Probate of will | District Court / Circuit Court Clerk | Probate docket second and fourth Wednesday at 1 p.m. |
| Contested probate | Circuit Court | Handled as a contested Circuit Court matter |
The Woodford County Clerk site is shown below because it is the separate local source for marriage and county clerk records.
That split clerk structure is central to Woodford County records access, since marriage and land records do not follow the same path as court case files.
Woodford County Record Fees
The research file identifies several confirmed fee and payment rules, but not a full court-copy fee schedule. Court fines, fees, and costs can be paid with cash, local check, cashier's check, certified check, money order, credit cards, and debit cards, with a fee for card payments. Cash is required for bond. The County Clerk publishes marriage-copy fees and payment-card fees. The KYeCourts guest page also warns that civil filing fees increase effective July 1, 2026 under Kentucky Supreme Court orders.
| Item | Office | Confirmed Amount or Rule |
|---|---|---|
| Certified marriage copy in person | County Clerk | $5 |
| Certified marriage copy by mail | County Clerk | $7 |
| Bond | Court | Cash required |
| County Clerk debit transaction | County Clerk | $2.50 flat fee |
| County Clerk credit transaction | County Clerk | 2.50% of transaction total |
| Private eCCLIX use | County Clerk | Free for Woodford residents, personal use only, five searches per day |
Woodford County Court Terms
Several short terms appear often in Woodford County court records. They are useful for reading docket entries without confusing a charge, a court event, and a final result.
- Docket
- The court calendar or the chronological list of case activity.
- Disposition
- The case result, such as dismissal, conviction, acquittal, transfer, or judgment.
- Arraignment
- The first formal court appearance where charges and plea are addressed.
- Bond
- Money or conditions used to secure release and a future court appearance.
- Expungement
- Legal removal of records so the matter does not appear on official state background checks.
Woodford County Court History
Kentucky's current court-record structure comes from the Judicial Article reform that voters approved in 1975 and that took effect January 1, 1976. Before that reform, Kentucky had hundreds of local courts with overlapping duties. The unified Kentucky Court of Justice created the modern Supreme Court, Court of Appeals, Circuit Court, District Court, and Administrative Office of the Courts. For Woodford County, that reform explains why court records are local in access but state-run in structure.
Woodford County also has local continuity in related offices. The Sheriff's Office says it has served residents since 1789, and the current office still provides court security and serves civil and criminal process. The County Clerk's eCCLIX and DOC ALERT tools show the modern shift toward online county-record access and fraud notifications, while the Circuit Court Clerk remains the core local court-record office.
The Kentucky Court of Justice court-structure page is shown below because the 2026 anniversary of the unified court system is tied directly to how Woodford County court records are now kept.
The statewide reform is why a local search can involve both the Woodford courthouse counter and statewide Kentucky court systems.
Woodford County Court Records FAQ
Where are Woodford County court records kept? Circuit, Family, and District Court case files route through the Woodford County Circuit Court Clerk at the courthouse annex. County Clerk records, such as marriage and land records, are separate.
Can Woodford County court dates be checked online? Yes. The KCOJ docket portal lets users select Woodford, the court division, and a date. The portal states that docket results are subject to change.
Is there an online Woodford County warrant list? No official online active-warrant list was found in the research. Bench-warrant questions should be verified with the Circuit Court Clerk or Sheriff.
Who keeps Woodford County inmate records? The Woodford County Detention Center links an official inmate list and gives the jail phone as 859-873-3196 for custody and roster questions.
Are juvenile records public? No ordinary public lookup should be expected. KRS 610.340 treats juvenile court records as confidential unless disclosure is authorized.
Where are divorce records requested? Divorce case records are Family Court records and route through the Circuit Court Clerk, not the County Clerk.