Woodford County County Clerk Office
The Woodford County Clerk is Sandra V. Jones. The County Clerk's Office is at 103 South Main Street, Suite 120, Versailles, Kentucky 40383. The office phone is 859-873-3421, fax is 859-873-6985, and the researched email is sandra.jones@ky.gov. Office hours are Monday through Thursday, 8 a.m. to 4 p.m., and Friday, 8 a.m. to 5:30 p.m. The clerk also lists a Government Center Office at 202 E. Green Street in Versailles.
The County Clerk's work is separate from court case custody. Its services include marriage licensing, notary public services, motor-vehicle and watercraft licensing, hunting and fishing licensing, deed and mortgage recording, powers of attorney, easements, real estate options and leases, elections, and tax collection assistance with the PVA and Sheriff. A user who needs a divorce decree, felony judgment, misdemeanor case, traffic citation, or probate court file should contact the Circuit Court Clerk instead. Marriage-specific rules are posted on the Woodford County marriage license page.
Woodford County Clerk
Clerk: Sandra V. Jones
103 South Main Street, Suite 120
Versailles, KY 40383
859-873-3421
sandra.jones@ky.gov
Monday-Thursday, 8 a.m. to 4 p.m.; Friday, 8 a.m. to 5:30 p.m.
Woodford County Clerk Online Records
The County Clerk's online-records page explains that Woodford County uses eCCLIX and CCLIX for archived County Clerk records. The system is used by attorneys, title search personnel, surveyors, realtors, commercial users, and private Woodford residents. Commercial users pay a subscription fee and may add other counties. Private users are Woodford County residents who search for personal reasons with no commercial gain. Private users may search only Woodford County records, are limited to five searches per day, and use the service at no charge.
The Woodford County online records page explains that eCCLIX is not a court-case portal. It is a County Clerk records platform for county archived records, commonly tied to land and recording work. The Woodford County Circuit Court Clerk remains the correct source for trial-court case files. DOC ALERT is also a County Clerk tool. It sends free email notifications when a mortgage or deed is filed in a registered personal name or business/trust name.
| Access Type | Who Uses It | Rule |
|---|---|---|
| Private eCCLIX user | Woodford County resident searching for personal reasons | Free, Woodford only, five searches per day |
| Commercial eCCLIX user | Title, legal, survey, real estate, or other commercial user | Subscription fee and optional additional counties |
| DOC ALERT | Residents or businesses watching deed and mortgage filings | Free email notice when a matching mortgage or deed is filed |
Woodford County Marriage Records
Marriage records in Woodford County are County Clerk records. The County Clerk issues and records marriage licenses at the South Main Street office. Kentucky has no waiting period and no blood-test requirement. The clerk's marriage page says a person does not need to bring a birth certificate unless under 18, does not need to bring a divorce decree, and does not need to bring a Social Security card. A Kentucky marriage license may be obtained in one Kentucky county and used for a marriage in another Kentucky county.
After the ceremony, the officiant returns the signed marriage application to the Woodford County Clerk's Office. For certified copies by mail, the required names depend on the date of the marriage record. For records before June 26, 2020, the written request should include the bride's maiden name, groom's name, and year of marriage. For records after June 25, 2020, use partner 1 or partner 2 maiden name and year of marriage.
- Confirm the marriage license or copy need with the Woodford County Clerk.
- Provide the required names and marriage year for the date range.
- Choose in-person service or mail service.
- Pay the confirmed certified-copy fee.
- Use the Circuit Court Clerk instead if the requested record is a divorce decree.
Woodford County Clerk Fees
The research file captured several County Clerk fees and card-payment rules. Because fees can change, confirm any amount with the County Clerk before mailing a request, making a card payment, or relying on an older page printout.
| Item | Amount or Rule |
|---|---|
| Certified copy of marriage license in person | $5 |
| Certified copy of marriage license by mail | $7 |
| Private eCCLIX use | No charge for eligible Woodford residents, five searches per day |
| Commercial eCCLIX use | Subscription fee |
| Vehicle title lien statement filed within 20 days | $22 |
| Vehicle title lien statement filed late | $24 |
| Debit-card County Clerk transaction | $2.50 flat fee |
| Credit-card County Clerk transaction | 2.50% of transaction total |
Woodford County Clerk Form Fields
The County Clerk site includes a contact/comment form, and DOC ALERT has a detailed registration form. The contact form is for questions or comments to the County Clerk. DOC ALERT is for free property-record notifications. Neither form requests a court case copy, so court-record requests still belong with the Circuit Court Clerk.
| Form | Field | Required or Shown |
|---|---|---|
| County Clerk contact form | Name | Required, first and last shown |
| County Clerk contact form | Email and confirm email | Required |
| County Clerk contact form | Comments | Required |
| County Clerk contact form | CAPTCHA | Required |
| DOC ALERT | Business/Trust | Yes or No radio option shown |
| DOC ALERT | County and confirm county | Dropdowns shown |
| DOC ALERT | Name, suffix, and confirm fields | Shown for monitored identity |
| DOC ALERT | Email and confirm email | Shown for alert delivery |
Request Woodford County Clerk Copies
A certified County Clerk copy depends on the record type. For a marriage license copy, the researched page gives direct copy-request details and fees. For land or recorded-document copies, use the County Clerk's online records page, office contact, or eCCLIX access rules. If a document is needed for court, title, licensing, or legal filing, ask whether a certified copy is required before ordering a plain printout.
Note: Divorce decrees are not County Clerk marriage copies; request those through the Woodford County Circuit Court Clerk.
County Clerk Record Boundaries
The County Clerk page is most useful when the record is a county recording, license, election, vehicle, or marriage matter. It is not the right office for a felony case, misdemeanor case, traffic citation, divorce decree, probate court file, warrant clearance, jail roster, or criminal background report. Those records involve the Circuit Court Clerk, Sheriff, Detention Center, Kentucky Court of Justice, or Administrative Office of the Courts. Keeping that boundary clear prevents wrong-office requests and missed deadlines.
County Clerk hours also differ from court hours. The court page lists Monday through Friday, 8 a.m. to 4 p.m. The County Clerk lists Monday through Thursday, 8 a.m. to 4 p.m., and Friday, 8 a.m. to 5:30 p.m. Holiday schedules can also affect Friday service, including the note that a courthouse Friday before a Monday holiday may close at 4 p.m. rather than 5:30 p.m. Call ahead before a time-sensitive filing, copy pickup, or marriage-license visit.