Woodford County Circuit Court Clerk
The Woodford County Circuit Court Clerk is Sarah Wilhoit Littrell. The Kentucky Court of Justice lists the Office of Circuit Court Clerk at the Woodford County Courthouse Annex, 130 Court Street, Versailles, Kentucky 40383. The public phone number is 859-873-3711. This office is the court-records clerk for Circuit Court, Family Court divisions of Circuit Court, and District Court cases in Woodford County. It receives filings, maintains case files, schedules juries, receives fines and bond money, and provides public access to court case records that are not restricted by law or court order.
Kentucky's official records guidance says requests for copies of case court records start with the clerk of the court that heard the case or proceeding. The local Woodford County Circuit Clerk page also ties the office to Circuit and Family Court work. For Woodford County, the same Circuit Court Clerk office is the access point for felony records, misdemeanor records, traffic cases, divorces, probate-of-will matters, small claims, and other District or Circuit files. The clerk can advise whether an older file is at the courthouse, at a state records facility, or no longer available under retention schedules.
Office of Circuit Court Clerk
Clerk: Sarah Wilhoit Littrell
130 Court Street
Versailles, KY 40383
859-873-3711
Monday-Friday, 8 a.m. to 4 p.m.
Woodford County Clerk Split
Woodford County has a split clerk structure. The Circuit Court Clerk keeps court case files for Circuit, Family, and District Court. The County Clerk is a separate county official who handles marriage licensing, land records, vehicle licensing, elections, and county recording records. A felony case, traffic citation, divorce, probate-of-will matter, or small claim begins with the Circuit Court Clerk. A marriage license, deed, mortgage, easement, power of attorney, vehicle registration, or DOC ALERT question begins with the Woodford County Clerk.
| Record Need | Correct Office | Reason |
|---|---|---|
| Criminal, civil, traffic, divorce, or probate case file | Circuit Court Clerk | These are Kentucky trial-court records. |
| Certified marriage copy | County Clerk | The County Clerk issues and records marriage licenses. |
| Land record or mortgage alert | County Clerk | eCCLIX and DOC ALERT are County Clerk tools. |
| Sheriff incident or law-enforcement record | Sheriff | The Sheriff has a separate open-records custodian. |
Request Woodford County Court Copies
Certified court copies are requested through the Circuit Court Clerk because a certified court document must come from the court file's custodian. The research file does not publish a local court-copy fee schedule, so the safest process is to identify the case first, call the clerk for current copy costs, then submit the request in the method the clerk confirms. For older records, ask whether the file is local or whether the clerk must provide case and file locator numbers for a state records request.
- Identify the case type, party names, and case number if known.
- Call 859-873-3711 or visit the courthouse annex to confirm the file location.
- Ask whether the record is public, sealed, expunged, confidential, archived, or destroyed under retention rules.
- Confirm copy cost, certification cost, payment method, and whether the office can mail the copy.
- For a state records facility request, use the locator numbers provided by the clerk.
Woodford County Copy Request Fields
The Kentucky Court of Justice records-request guidance does not publish a Woodford-specific court-copy form in the research file. A complete request should still give the clerk enough detail to locate the file and confirm whether it can be released. Do not send private identifiers unless the clerk asks for them through an official channel.
| Field | Required | Use |
|---|---|---|
| Case number | Helpful when known | Fastest way to match the court file. |
| Party names | Yes when no case number is known | Used to search by plaintiff, defendant, petitioner, or respondent. |
| Case type or court division | Helpful | Separates Circuit, Family, District, traffic, probate, and small claims records. |
| Document requested | Yes | Examples include docket sheet, judgment, divorce decree, or sentencing order. |
| Certified or plain copy | Yes | Certification changes the cost and legal use of the copy. |
| Requester contact information | Yes | Needed for cost confirmation, pickup, or mailing. |
Woodford County Court Payment Rules
The official Woodford County court page identifies payment options for court fines, fees, and costs, but the research did not capture a full court-copy fee schedule. Payment options include cash, local check, cashier's check, certified check, money order, credit cards, and debit cards, with a fee for card payments. Restitution excludes local check. Bond requires cash. Online payment is available for eligible fines and costs through Kentucky ePay.
| Item | Confirmed Detail |
|---|---|
| Court fines, fees, and costs | Cash, local check, cashier's check, certified check, money order, credit or debit card with fee |
| Eligible online court payments | ePay through Kentucky Court of Justice |
| Bond | Cash required |
| Restitution | Accepted payment forms exclude local check |
| Court-copy fees | Confirm current amount with the Circuit Court Clerk before ordering |
Woodford County Clerk Online Access
Online court access starts with KYeCourts Public Court Records and the KCOJ docket portal. Those systems do not replace the clerk for certified copies or file-location issues. The docket portal is for scheduled court events and includes a disclaimer that it is not an official docket and is subject to change. KYeCourts guest access provides public case information, while AOC criminal record reports are a different product that can show misdemeanor and traffic cases for at least five years and felonies dating back to 1978, excluding confidential case types.
Federal records are not filed with the Woodford County Circuit Court Clerk. Federal trial cases for Woodford County matters belong to the U.S. District Court for the Eastern District of Kentucky and are searched through federal systems such as PACER or CM/ECF. Bankruptcy records belong to the U.S. Bankruptcy Court for the Eastern District of Kentucky.
The U.S. District Court for the Eastern District of Kentucky is pictured below because it is a separate federal path, not a Woodford County Circuit Court Clerk record source.
Use the federal court only for federal cases; ordinary Woodford County trial-court files remain with the Kentucky Court of Justice and local clerk.
The U.S. Bankruptcy Court for the Eastern District of Kentucky is another separate system for bankruptcy files.
Bankruptcy records are not county court records, even when a debtor lives or owns property in Woodford County.
Older Woodford County Case Files
Older Woodford County court records require an extra verification step because the Kentucky Court of Justice says a case record may be stored in the clerk's office, at a record facility, or may have been destroyed under retention schedules. The Circuit Court Clerk is the office that can tell a requester where the file is located. If the record is at a state records facility and is open to public access, the clerk provides the case and file locator numbers needed for the next request.
The State Records Center and Kentucky Department for Libraries and Archives cannot search by name or Social Security number for these court-copy requests. They need the locator information supplied by the local clerk. For that reason, an old Woodford County case should not be treated as missing just because it does not appear in a public online search. Start with the Circuit Court Clerk, confirm the court division and case number if possible, then follow the storage path the clerk gives.